Privacy Policy

Introduction – Contact Information

This Privacy Policy contains general information regarding the processing of personal data by IT Systems and Solution sp. z o.o. (hereinafter referred to as “ITSS,” “we”), of individuals who cooperate with or use services provided by ITSS (hereinafter referred to as “Users,” “Clients”).

Respecting the privacy of our Users and Clients, we provide this Privacy Policy to inform each of you to what extent your personal data is processed, including to allow you to independently, consciously, and freely decide whether to use our services.

This Policy is general in nature and presents only selected issues related to the processing of personal data. A more detailed document is the Cookie Policy. Information about cookies used on the website omnishield.com can be found [here].

ITSS Contact Information

IT Systems and Solution sp. z o.o., with its registered office in Warsaw (02-993), ul. Syta 68A, entered into the Register of Entrepreneurs maintained by the District Court for the capital city of Warsaw, 12th Commercial Division, under KRS number 0000331875, NIP (Tax ID) 527-260-57-31, REGON 141893000

Address: IT Systems and Solution sp. z o.o., ul. Syta 68A, 02-993 Warsaw
Website: omnishield.eu
Email:

• General matters: biuro@itss.pl

• Commercial matters: handlowy@itss.pl

• Service requests: serwis@itss.pl

Legal Basis for Data Protection

The ITSS Privacy Policy is based on Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation – “GDPR”).

How Personal Data is Collected

On the OMNI SHIELD homepage (omnishield.eu), personal data may also be collected from individuals submitting contact forms to reach company representatives. In addition, personal data is collected through communication channels and during meetings (events, promotional activities, tech breakfasts, etc.).

Principles of Personal Data Processing

ITSS places particular emphasis on ensuring that your data is processed reliably, lawfully, and securely. Below are the main principles we follow:

• We process personal data only to the minimum extent necessary.

• The purposes for data collection are clearly defined and legally grounded – we do not process data for purposes inconsistent with these.

• We uphold the rights of data subjects, including the right to data deletion, consent withdrawal, restriction of processing, data portability, the right to object to data processing, and the right not to be subject to a decision based solely on automated processing, including profiling.

• We keep personal data up to date and promptly respond to any request for correction.

• We provide the right to access and correct personal data.

• We retain personal data only for the period necessary to achieve the purposes for which it was collected (unless circumstances require an extension).

• We protect personal data in terms of availability, integrity, and confidentiality and against unlawful forms of processing.

• Data is transferred securely to third parties based on individual data processing agreements in compliance with applicable law.

  
  

Rights of Data Subjects in Connection with Personal Data Processing

ITSS respects and upholds the rights of Users and Clients regarding the processing of their personal data. These rights derive from applicable data protection laws, in particular Articles 16–21 of the GDPR.

You have the right to:

• Withdraw consent

• Access your data

• Rectify your data

• Object to the processing of your data

• Request data deletion (“right to be forgotten”)

• Restrict data processing

• Data portability

All requests related to personal data and the exercise of these rights can be sent by email to biuro@itss.pl or by mail to: IT Systems and Solution sp. z o.o., ul. Syta 68A, 02-993 Warsaw.

Please include your full name and contact details (phone number or email address; for written requests, also your mailing address). To fulfill certain requests, ITSS may need additional confirmation of the requestor’s identity.

Security of Personal Data

ITSS implements technical and organizational measures to protect personal data from unlawful or unauthorized access or use, as well as from accidental destruction, loss, or compromise of integrity. Security considerations are integrated into infrastructure design.

We maintain security procedures, including secure data access, backup procedures, monitoring, and protection of data processing locations. We also implement incident management protocols and ensure:

• Confidentiality – preventing accidental disclosure to unauthorized third parties,

• Integrity – preventing accidental modification,

• Availability – ensuring authorized persons can access data when necessary.

ITSS employees are obligated to maintain the confidentiality of the data they process and follow best practices to maintain security levels. Third-party data processing is permitted only when the processor guarantees proper technical and organizational safeguards.

Personal data provided on our websites is encrypted and protected using an SSL certificate.

How Do We Process Data?

Why and on What Basis Do We Process Personal Data? ITSS processes personal data only for specific, clear, and lawful purposes. We adhere to the principle of data minimization when collecting data.

Processing is directly related to Article 6 of the GDPR. The legal basis and purpose of processing are always disclosed to you via a separate communication or contract.

Main legal bases for processing your data:

• Consent,

• Contract performance or actions prior to contract formation,

• Legitimate interests.

What Data May We Process?

Depending on the category of the data subject, the scope of data may vary depending on whether you are a Client or a prospective Client interested in our products or services.

Recipients of Personal Data

Your data may be shared with entities we cooperate with under data processing agreements and with entities legally obligated to process data. We do not transfer personal data to third countries or international organizations.

Changes to the Policy

To comply with changes in legislation, privacy standards, or to expand our service offering, ITSS reserves the right to make changes to this Privacy Policy.